Updating the TM with New Translations

This topic describes how to manually update the translation memory with all translations that have a status of Translated, Translation Approved and Signed Off.

Before you start, decide if you want to update the main translation memories or project translation memories. For example, you may want to update the main translation memories if you are working with a single file for translation or if you are a project manager. You may want to update the project translation memories if you want to leverage previously translated content from one document to the next in the project.

NOTE

·         You can also run this task as part of the Finalize task sequence, which allows you to update the translation memories and also generates the final translated files at the same time. ·         By default, the segment translation is automatically added to the translation memory when you confirm a segment. This default behavior is controlled by a setting on the Options dialog box. To view or change this setting, select File > Options > Editor > Automation.

How to Update the TM with Translations from all of the TM Project Files

1.     To run a batch task on all of the files in a project, choose the type of translation memory to update by selecting one of the following:

·         Projects view > Home tab > Tasks group > Batch Tasks > Update Main Translation Memories.

·         Project view > Home tab > Tasks group > Batch Tasks > Update Project Translation Memories.

2.             The Batch Processing wizard is displayed on the Batch Tasks page. Click Next.

3.             The Files page is displayed. All files for the active project are listed here. If the files list is not correct, close the Batch Processing wizard and follow the instructions below on How to Update the TM with Translations from a Group of Files instead.

4.             Click Next. The Settings page is displayed.

5.       Select Language Pairs > All Language Pairs > Batch Processing > Translation Memory Updates from the navigation tree. On this page:

·         Select which translations are added to the translation memory. This defaults to segments that are fully translated and approved.

·         Select whether the translation units are added as new translation units or replace an existing translation unit.

6.             Select Language Pairs > All Language Pairs > Translation Memory and Automated Translation > Update from the navigation tree. The Field Values box is displayed on the right. It lists the values that will be appended to each new translation added to this translation memory. Select different values if required.

NOTE	If the field values available are incorrect, you cannot change them here. Translation memory management is performed in the Translation Memory view.

7.             When you have finished working with task settings, click Next. The Performing Tasks page is displayed. Each task is run in order; a progress bar indicates the progress of the current task.

8.       When the selected task/task sequence is complete, if you want to view the task results, display them in a report or save them to a file, select the task and click Task Results to display the Task Results dialog box.

·         This icon indicates that the task completed successfully.

·         This iconindicates that the task failed because of errors.

9.             Click Close when you have finished working with the task results. Any reports generated from the batch task are displayed in the Reports view.
 

How to Update the TM with Translations from a Group of Files

1.     To update the TM with translations from a group of files in a project, select the files in the Files view and select the type of translation memory to update:

·         Files view > File Actions group > Batch Tasks > Update Main Translation Memories.

·         Files view > File Actions group > Batch Tasks > Update Project Translation Memories.

2.             The Batch Processing wizard is displayed on the Batch Tasks page. Click Next.

3.       The Settings page is displayed. Select Language Pairs > All Language Pairs > Batch Processing > Translation Memory Updates from the navigation tree. On this page:

·         Select which translations are added to the translation memory. This defaults to segments that are fully translated and approved.

·         Select whether the translation are added as new translation units or replace an existing translation unit.

4.       Select Language Pairs > All Language Pairs > Translation Memory and Automated Translation > Update from the navigation tree. The Field Values box is displayed on the right. It lists the values that will be appended to each new translation added to this translation memory. Select different values if required.

NOTE	If the field values available are incorrect, you cannot change them here. Translation memory management is performed in the Translation Memory view.

5.             When you have finished working with task settings, click Next. The Performing Tasks page is displayed. Each task is run in order; a progress bar indicates the progress of the current task.

6.       When the selected task/task sequence is complete, if you want to view the task results, display them in a report or save them to a file, select the task and click Task Results to display the Task Results dialog box.

·         This icon indicates that the task completed successfully.

·         This iconindicates that the task failed because of errors.

7.             Click Close when you have finished working with the task results. Any reports generated from the batch task are displayed in the Reports view.

How to Update the TM with Translations from the Active Document

1.     To update the TM with translations from the active document, choose the type of translation memory to update:

·         Files view > File Actions group > Batch Tasks > Update Main Translation Memories.

·         Files view > File Actions group > Batch Tasks > Update Project Translation Memories.

NOTE	The active document is automatically closed. It will re-open when the batch processing is finished.

2.             The Batch Processing wizard is displayed on the Batch Tasks page. Click Next.

3.             The Settings page is displayed. Select Language Pairs > All Language Pairs > Batch Processing > Translation Memory Updates from the navigation tree. On this page:

·         Select which translations are added to the translation memory. This defaults to segments that are fully translated and approved.

·         Select whether the translation are added as new translation units or replace an existing translation unit.

4.             Select Language Pairs > All Language Pairs > Translation Memory and Automated Translation > Update from the navigation tree. The Field Values box is displayed on the right. It lists the values that will be appended to each new translation added to this translation memory. Select different values if required.

NOTE	If the field values available are incorrect, you cannot change them here. Translation memory management is performed in the Translation Memory view.

5.             When you have finished working with task settings, click Next. The Performing Tasks page is displayed. Each task is run in order; a progress bar indicates the progress of the current task.

6.             When the selected task/task sequence is complete, if you want to view the task results, display them in a report or save them to a file, select the task and click Task Results to display the Task Results dialog box.

·         This icon indicates that the task completed successfully.

·         This iconindicates that the task failed because of errors.

7.             Click Close when you have finished working with the task results. Any reports generated from the batch task are displayed in the Reports view.